Privacy Policy

The AFC Rugby website is owned and operated by AFC Rugby Ltd, which acts as the data controller of your personal information under the UK GDPR and the Data Protection Act 2018.

We have adopted this Privacy Policy to explain how we collect, use and protect personal data obtained through the AFC Rugby website, and to outline why we may collect certain personal information from you. Please read this Privacy Policy carefully before using our website.

We take your privacy seriously and are committed to handling your personal data securely, lawfully and transparently.

Personal information we collect

When you visit the AFC Rugby website, we may automatically collect certain information about your device, including your web browser, IP address, time zone and cookies installed on your device.

As you browse the site, we may also collect information about:

• The pages you view

• How you arrived at our website (for example via a search engine or link)

• How you interact with our content

We refer to this as “Device Information”.

We may also collect personal data you provide voluntarily, including your name, address, email address, phone number or payment details when you:

• Complete a form

• Subscribe to updates

• Make an enquiry

• Make a purchase

Why we process your data

We only process personal data where necessary to:

• Operate and maintain our website

• Respond to enquiries or communications

• Provide services or fulfil agreements

• Improve website performance and user experience

Automatically collected data is used to prevent misuse, ensure site functionality and generate anonymised usage statistics. This data does not identify individual users.

You can browse our website without providing personal data. However, some features such as contact forms or subscriptions may require certain details. If you choose not to provide them, those features may not be available.

If you are unsure what information is required, please contact us at admin@afcrugby.co.uk.

Lawful basis for processing

Under UK data protection law, we rely on one or more of the following:

• Consent – where you have given permission (e.g. subscribing to updates)

• Contract – where processing is necessary to provide a service or fulfil an agreement

• Legal obligation – where we must comply with UK law

• Legitimate interests – where processing is necessary for the operation and improvement of our club and website, provided your rights are not overridden

Your rights

Under UK GDPR, you have the right to:

• Be informed about how your data is used

• Access your personal data

• Request correction of inaccurate data

• Request deletion of your data

• Restrict processing

• Request transfer of your data

• Object to processing

• Not be subject to automated decision-making

To exercise any of these rights, contact us at admin@afcrugby.co.uk.

You also have the right to lodge a complaint with the Information Commissioner's Office at www.ico.org.uk if you believe your data has not been handled correctly.

International data transfers

We primarily store and process data within the United Kingdom.

If we transfer data outside the UK or European Economic Area, we will ensure appropriate safeguards are in place, such as standard contractual clauses.

Links to other websites

Our website may contain links to external websites. We are not responsible for the privacy practices or content of these sites. We recommend reviewing their policies before providing any personal data.

Information security

We use appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, misuse or disclosure.

While we take reasonable steps to safeguard your data, no system can be guaranteed completely secure.

Legal disclosure

We may disclose personal data where required by law or where necessary to:

• Protect our rights

• Prevent fraud

• Ensure safety

• Comply with legal obligations

Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be published on this page.

Effective date: 27th March 2026

Contact information

If you have any questions about this policy or your data, please contact us at:

Email: admin@afcrugby.co.uk